Let’s be honest – coordinating interviews has never been the most exciting part of recruiting. Between juggling calendars, chasing down availability and triple-checking time zones, interview scheduling can eat up hours of a recruiter’s day. And worse? That inefficiency leads to delayed interviews, frustrated candidates and all too often, lost talent.

That’s why we’re excited to introduce Greenhouse Scheduling – a new suite of interview scheduling tools, built right into Greenhouse. No extra platforms, no added costs – just smarter scheduling that takes the busywork off your plate and helps you hire faster, more efficiently and with a better experience for everyone.

The scheduling struggle is real

We’ve heard from so many recruiters who are stuck toggling between interview scheduling software, email threads and spreadsheets just to line up a single interview. The process is slow, error-prone and expensive, distracting from what really matters: building strong relationships with candidates and delivering a standout hiring experience.

And it’s not just a hassle for recruiters. Lengthy scheduling processes can cause interviews to drag out, damaging the candidate experience and increasing the risk of top candidates dropping out. Plus, when companies lean on separate tools for scheduling, the added cost and complexity only grow.

A smarter, faster way to schedule

Now, Greenhouse users can streamline the entire process with built-in interview scheduling software that’s fast, flexible and fully integrated into the platform you already use.

With our new features, you can:

• Cut down on coordination time so you can focus on connecting with candidates.
• Avoid interviewer burnout by setting clear participation limits and preferences.
• Reduce reliance on extra scheduling tools – everything you need is already in Greenhouse –reducing costs and data discrepancies.
• Speed up your time-to-hire and deliver a better candidate experience from the first touch, creating a stellar impression that boosts your hiring outcomes.
  
  

Here’s what’s new – and how it works

Built directly into your existing hiring workflows, Greenhouse Scheduling handles all of your complex scheduling scenarios. From juggling high-volume roles, coordinating busy executive calendars or navigating multiple interviewers and time zones, Greenhouse Scheduling is built with you in mind.

1. Scheduling suggestions: Automatically surface the best interview times across multiple calendars, based on everyone’s availability and preferences.

2. Interviewer enhancements:

• Set daily or weekly caps to protect your team’s bandwidth.
• Use role-based defaults to automatically assign the best-fit interviewers.

3. Scheduling links: Share branded interview scheduling links that let prospects or candidates book time with recruiters – even without being tied to a job. It’s great for nurturing passive talent or checking in ahead of a big offer.

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4. Interviewer training: Build and manage structured training paths for interviewers, track shadowing stages and ensure interviewers are prepared and certified before going live.

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5. Interviewer availability: Let users mark recurring meetings (like 1:1s) as flexible so more time opens up without disrupting your team.

6. Working hours: Avoid scheduling across time zones at odd hours by setting clear working timeframes for each team member.

7. All interviews page: Get a birds-eye view of every scheduled interview, candidate status, and potential conflicts – all in one place.

8. Additional enhancements:

• Add custom branding to self-scheduling pages.
• Give candidates the power to reschedule their own interviews.
• View scheduling status at a glance to prevent delays and dropped candidates.
  
  

Real impact for real recruiting teams

Customers using these new tools are already seeing major improvements, from spending less time on back-and-forth emails to achieving faster hiring timelines. They’re also delivering a more consistent candidate experience – all while saving money by eliminating the need for third-party interview scheduling tools.

Ready to try it?

The new interview scheduling features from Greenhouse are live – and ready to transform the way your team hires. From automation to efficiency to better experiences all around, we’ve built these tools to solve real recruiter pain points.

And we’re not stopping here. Coming soon, you’ll also be able to:

• Tap into interview pools to find the right people for every role fast.
• Allow interviewers to indicate their preferred days or times to make scheduling smoother.
• Load balance interviews across teams to prevent burnout.
• Auto-replace unavailable interviewers without skipping a beat.

Get started with our new automated interview scheduling features today – and spend less time scheduling, more time hiring.

Ready to streamline your interview process? Visit our scheduling support page to learn how to make the most of powerful new scheduling tools from Greenhouse.