OneSpan

Streamline document signing, increase security and user experience with OneSpan for Greenhouse

OneSpan Sign for Greenhouse is an out-of-the-box eSignature integration with Greenhouse Recruiting. With this integration, you can manage the entire document signing process directly in Greenhouse, creating a smoother experience for job candidates, employees, and your HR team. Streamlining workflows increases efficiency and productivity across hiring and onboarding processes. With OneSpan, collect signatures swiftly and securely, expediting employee onboarding and reducing delays. Completed documents are stored automatically in Greenhouse or storage application of choice, minimizing human error and simplifying document handling. Additionally, OneSpans built-in security features and authentication enhance compliance and auditability.

Features

Automate document signing at any hiring stage

Initiate document signing at any stage of the hiring journey. Automatically send required documents for eSignature, like an NDA, when a candidate reaches the Phone interview or Face-to-Face stages, to streamline the process and ensure timely completion.

Streamline document signing upon approval

Trigger document signing upon approval to keep hiring on track. For example, automatically send an offer letter for signature as soon as an approval is received, ensuring a seamless and efficient process.

Elevate signer experience

Enable candidates and HR teams to sign documents on any device directly from their email, creating a seamless and convenient signing experience. The white-label feature offers a fully branded eSignature process, keeping your brand front and center to build trust and familiarity with candidates and new hires.

Improve efficiency for the hiring team

Automatically update the candidates status to ‘Hired’ once all required signatures are collected. Transaction details, such as the Transaction ID and status, are instantly accessible in the ‘Application Details’ section, while signed documents are securely stored in the ‘Offer Documents’ section under ‘Signed Offer Documents,’ or at any external storage of choice.

Demonstrate compliance and auditability

Protect your operations with advanced security features, including a comprehensive end-to-end audit trail embedded within each document package, as well as identity verification and authentication options like passkeys.